TimeMentor Priorities and Time Management

 

Results:

• Personal efficiency increased at least 30%
• Skills for setting and observing priorities
• Establishing system for planning all tasks
• Decreased number of problems due to elimination of overlooked tasks
• Reduced stress and work overloads
• Increased motivation for carrying out unpleasant tasks

 

Duration:

2 days

 

Work methods:

Theory. Demonstrations by trainer. Planning one’s work: task lists, schedules and calendars. Prioritizing exercises. Analysis of existing planning habits. Identification of time thieves. Self-organization plan. Anti-stress exercises. Task assignment and delivery exercises. Playing the TimeMentor Board Game.

 

Program contents:

1.     Recognizing the value of your time.

• Calculating time value, based on the tasks set. Time management principles. Time and efficiency. Impact of planning on work performance.

2.     Planning of tasks and responsibilities.

• Elaborating and structuring a list of all tasks and responsibilities. Task classification: regular tasks, small irregular tasks and large irregular tasks (projects).
• Planning instruments. Checklists for regular tasks. Drafting a task schedule. Time schedules. Personnel planning. Money planning.

3.     Principles of calendar planning.

• Planning and principles for the next day. Planning of meetings. Planning of tasks. Analysis of the day. Observing priorities. Unexpected obstacles. Principles for efficient note taking. Planning and timely implementation of several small tasks. Overwork. Unplanned tasks. Time management for unplanned tasks and their implementation.
• Weekly planning and/or monthly planning. Why plan the week/month? Schedule of weekly/monthly tasks. Planning of meetings. Meeting the deadline of delayed tasks. Optimization of work performance. Tasks with fixed and undetermined deadlines and their planning.

4.     Prioritizing – setting and observing priorities.

• Principle of priorities in planning. How to set priorities? Four quadrants of time management “Urgent - Important”. Setting priorities using a long-term vision. Priorities for tasks. How to avoid work delays. How to make prioritizing a habit. “Emergency situations” and prevention measures.

5.     Assuming responsibility for what needs to be done.

• Essence of responsibility. Full and shared responsibility. Achieving better results by assuming responsibility. Responsibility for success and failures. The habit of finding a “culprit” and fighting this habit. Solution-oriented thinking. Positive thinking.

6.     Self-motivation for planning.

• How does planning affect efficiency? How to fight procrastination associated with unpleasant tasks. The skill of pro-activity. Motivating oneself for planning.

7.     Communications required for time management.

• Three critical aspects of effective time management: comprehension, precision and deadline. Communication with a supervisor regarding the task. Accepting and delivering the task. Task implementation control. Communication with colleagues. External communication (customers, suppliers, co-operation partners).
• Time thieves. Uninvited visitors. Reducing the length of phone conversations. Unfocussed conversations. Unjustified requests. Ability to say “No.” Elimination of rumors and intrigues.

8.     Personal organization.

• Time management at work. Workplace organization. Improvement of information flow. Circulation and storage of documents. Planning and chairing a meeting. Organization of electronic work instruments.
• Personal efficiency and its improvement. Creating a personal work planning and organizing system. Measuring efficiency. Identification of productive time and its use. Identifying and elimination of drawbacks in time planning.

9.     Stress induced by ineffective time planning.

• Causes of stress. Identification of stress factors at work. Differences between unusually stressful situations and normal everyday stress. Stress-inducing environments and adapting to them.
• Personal states and their management methods. Methods for retaining an effective personal state throughout stressful situations. Choosing the right method for stress prevention. Practical anti-stress methods. Helpful positive views.

For availability and more info, please call now 402 597 6981

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